Summary Care Record

Your patient record is held securely and confidentially on the electronic system at your GP practice. If you require treatment in another NHS healthcare setting such as an Emergency Department or Minor Injury Unit, those treating you would be better able to give you appropriate care if some of the information from the GP practice were available to them.

This information can now be shared electronically via: The Summary Care Record, used nationally across England.

The information will be used only by authorised health care professionals directly involved in your care. Your permission will be asked before the information is accessed, unless the clinician is unable to ask you and there is a clinical reason for access.

If you would like to opt out, please ask reception for our opt out form.

A parent or guardian can request to opt out children under 16 but ultimately it is the GP’s decision whether to create the records or not, because of their duty of care to the child. If you are the parent or guardian of a child under 16 and feel that they are able to understand, then you should make this information available to them.

Who Has Access?

Across all health care settings, including urgent care, community care and outpatient departments in England.

Information Source

GP record

Content

  • Your current medications
  • Any allergies you have
  • Any bad reactions you have had to medicines
  • Additional information (upon request to your GP)

For more information visit:

www.digital.nhs.uk

Subject Access Requests

The General Data Protection Regulations state that you have a right to access personal information that Colton Mill and The Grange Medical Centre holds about you. There are three main areas of legislation that allow the right of the individual to request such personal information, and they are:

  • The Data Protection Act 1998
  • The Access to Health Records Act 1990
  • The Medical Reports Act 1988

How do I request access to the information you hold about me?

  • All requests must be in writing to the Data Controller at Colton Mill and The Grange Medical Centre.
  • Verbal requests can be accepted where the individual is unable to put the request in writing – this must be noted on the patient record.
  • Proof of identity MUST be provided to satisfy the Data Controller and to enable them to locate the correct information.
  • Requests made on behalf of another, the Data Controller must be satisfied that correct and adequate consent has been provided.
  • The Data Controller needs to check whether the entire individual’s health record information is required or just certain information.
  • Where an information request has been previously fulfilled, the Data Controller does not have to honour the same request again unless a reasonable time-period has elapsed. It is up to the Data Controller to ascertain what constitutes as reasonable.

How long will it take to get my data?

Requests for health records information will be recorded internally and processed within 30 days (unless under exceptional circumstances – the applicant must be informed where a longer period is required).

Will I have to pay to access my data?

We do not charge for subject access requests

Will you object or restrict any information?

The Data Controller has the right to object or restrict the use of your personal information for the following reasons:

  • The information released may cause serious harm to the physical or mental health or condition of the individual or any other person.
  • The disclosure would also reveal information relating to or provided by a third person who has not consented to that disclosure.

A reason for denial of information does not have to be given to the individual, but must be recorded.

Can I access information about my children?

  • Parents will normally have parental responsibility for accessing the health records of their children
  • The Data Controller will need to obtain consent of the child where necessary (16 and 17 year olds are seen as adults in relation to confidentiality, and their consent would be necessary).
  • Children under 16 who have capacity and understanding for decision-making need to have their confidentiality respected.

To request access- please complete the form below and return to the practice.
Subject Access Request Form

GP Earnings

All GP practices are required to declare the mean earnings (e.g. average pay) for GPs working to deliver NHS services to patients at each practice.

However, it should be noted that the prescribed method for calculating earnings is potentially misleading because it takes no account of how much time doctors spend working in the practice and should not be used to form any judgement about GP earnings, nor to make any comparison with any other practice.

The average pay for GPs working in Colton Mill & The Grange in the last financial year was £83,106 before tax and National Insurance. This is for 1 full time GPs and 10 part time GPs who worked in the practice for more than six months

Last updated: 28/03/2025